Pre-Sales & Tender Bidding Specialist

We are looking for an experienced Pre-Sales & Tender Bidding Specialist / Manager with strong expertise in government and enterprise tendering, RFP/RFQ responses, proposal management and business development support.

The ideal candidate should have hands-on experience in identifying relevant tender opportunities, understanding client requirements, preparing technical and commercial proposals, coordinating with internal technology and digital marketing teams, and ensuring timely and compliant submission of bids.

This role will focus on opportunities across digital marketing, website and software development, IT services, digital transformation and AI-led solutions.

The candidate should be able to independently manage the complete tender lifecycle, from opportunity identification and bid qualification to proposal submission and post-bid coordination.

Experience: 3 - 6 Years

Location: Kolkata (Onsite)

‍Key Responsibilities:

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Tender & Bid Management

• Identify and track relevant government, PSU, enterprise and private-sector tenders, RFPs, RFQs and EOI opportunities.
• Monitor tender portals, procurement platforms and other relevant sources for digital marketing and software project opportunities.
• Review tender documents, eligibility criteria, scope of work, technical specifications, evaluation criteria and submission requirements.
• Conduct bid qualification and feasibility analysis based on project scope, capabilities, eligibility, timelines and commercial viability.
• Prepare tender calendars, bid trackers, submission schedules and compliance checklists.
• Ensure all tender submissions are accurate, complete, compliant and submitted within the defined deadlines.
• Coordinate pre-bid queries, clarifications, corrigenda, extensions and other tender-related communications.

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Pre-Sales & Proposal Development

• Understand client requirements and translate them into structured technical and business proposals.
• Prepare RFP/RFQ responses, technical proposals, solution write-ups, capability documents, company profiles and presentations.
• Develop project understanding, proposed approach, implementation methodology, deliverables, timelines and resource plans.
• Coordinate with Technology, Project Management, Digital Marketing, Creative and other internal teams to gather inputs.
• Support the preparation of Statements of Work (SOW), scope documents, assumptions, exclusions and project plans.
• Ensure proposals clearly communicate Web Spiders' capabilities, relevant experience, value proposition and proposed solution.

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Digital Marketing & Software Project Expertise

Support proposals and tenders related to:

• Digital marketing and performance marketing.
• SEO, SEM, social media marketing and content marketing.
• Website design, development and maintenance.
• Web portals, CMS and e-commerce solutions.
• Mobile application development.
• Custom software development and enterprise applications.
• AI-powered solutions, chatbots and conversational AI.
• Cloud, DevOps, application support and digital transformation.
• Creative design, branding and multimedia solutions.
• Work with internal experts to understand technical requirements and prepare relevant, client-focused proposals.

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Technical & Commercial Coordination

• Coordinate with technical leads, project managers, solution architects and business stakeholders for proposal inputs.
• Support effort estimation, resource planning, costing and commercial proposal preparation.
• Work with Finance / Accounts and Business Development teams to finalize pricing and commercial terms.
• Review proposal assumptions, dependencies, payment terms, SLAs and contractual requirements.
• Maintain consistency between technical scope, resource estimates, pricing and delivery commitments.
• Escalate risks, deviations, missing information and commercial concerns before submission.

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Client & Stakeholder Management

• Participate in pre-bid meetings, client discussions, clarification calls and presentations.
• Coordinate with internal stakeholders to ensure timely completion of bid deliverables.
• Support client presentations, solution walkthroughs and tender-related meetings.
• Maintain professional communication with prospective clients, partners and consortium members where applicable.
• Track bid outcomes, feedback, negotiation status and next steps.

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Proposal Documentation & Knowledge Management

• Maintain a centralized repository of proposals, tender documents, case studies, credentials and reusable bid content.
• Develop and maintain proposal templates, capability decks, company profiles and solution libraries.
• Track submitted bids, win/loss outcomes, reasons for rejection and improvement opportunities.
• Ensure all bid documentation follows company standards and approval requirements.
• Maintain confidentiality of client information, pricing, business proposals and internal documents.

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‍Required Skills & Experience:

• 3–6 years of relevant experience in Pre-Sales, Tender Management, Bid Management, Proposal Management or IT Business Development.
• Should have experienced with any one of the tender platforms (GeBiz/Tender24x7,Gems, any other Gov portals) for the Digital Marketing & Software Projects.
• Proven experience in handling government / PSU / enterprise tenders, RFPs, RFQs and EOIs.
• Strong knowledge of the complete tender bidding lifecycle.
• Experience in preparing technical and commercial proposals for software, IT services or digital marketing projects.
• Good understanding of website development, software engineering, digital marketing and digital transformation solutions.
• Strong technical writing, documentation and presentation skills.
• Ability to read and interpret tender documents, eligibility criteria and technical requirements.
• Experience coordinating with technical, project delivery, finance and business development teams.
• Strong attention to detail, deadline management and compliance tracking.
• Proficiency in MS Office / Google Workspace, Excel / Google Sheets and PowerPoint / Google Slides.

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Interview Process

• Application review
• 5–10 minute initial screening call with the TA team
• Technical interviews {Domain specific}
• ‍Practical test conducted in the presence of a panel member
• ‍Role match & offer